Location: Roxbury Crossing, MA Category: Staff Posted On: Wed Oct 23 2019 Job Description:
The Event Coordinator is responsible for serving as the day-of event coordinator for all external events at the Media Arts Center. In this role, the Event Coordinator oversees as aspects of externally-funded events, including ensuring that event set-ups and technical tests are completed, recording event employee hours, answering questions from clients, trouble-shooting problems, ensuring events begin and end according to contract stipulations, and enforcing Roxbury Community College rules and regulations. The event coordinator is also responsible for completing post-event reports and accurately relaying time-overages and other accommodations to the Business Office for invoicing. The event coordinator may be asked to oversee events at other RCC Buildings on an as-needed basis.
Supervision Received: Reports to the College Events Manager
Reviews event operational requirements (provided by Events Manager) prior to events
Greets clients, answers questions and concerns
Serves as liaison between client, technical support staff (lighting and sound technicians) and security
Directly addresses client concerns, elevates those concerns, when necessary
Confirms start time and end time for event support staff
Carefully tracks times of client use against contracted times?when necessary, relays details on overage charges to clients and sends overage times and other unexpected billables to Business Office
Prior to leaving event:
completes comprehensive event report for College Events Manager
ensures building is empty/clear of client belongings
Serves as the primary RCC staff member for Media Arts Center events ? accurately relays information on RCC policies & procedures, ensuring that the College is well and accurately represented
The event coordinator may also be tasked with setting-up and breaking down RCC resource tables for community events at the Media Arts Center, providing photos/content from select events for digital marketing, and other duties as assigned.
1-3 years event supervision experience
Exceptional customer service skills
Exceptional organizational and time management skills
Proficiency with Microsoft Office
Successful CORI and SORI background check
The ability to lift 25 pounds, walk up and down stairs, and move tables/chairs
Event experience at a theater, performance space or multi-use higher education facility preferred
This is part-time position, with varying hours based on event bookings.
To be considered for this position, application should submit a resume and cover letter.
Internal Number: 117326
About Roxbury Community College
Roxbury Community College is an urban, public, 2-year College serving a diverse community including people of color, recent immigrants and nontraditional populations. The College mission is to facilitate student success in achieving educational goals through the delivery of high quality transfer and career programs. RCC strives to honor traditional commitments, and to be responsive to new challenges and insights through workforce training, ESOL and community education.