We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a fast-paced commercial real estate office. Ideal candidate is tech savvy with advanced proficiency in Microsoft Suite and has experience using design software such as InDesign, Illustrator, Photoshop, and/or other Adobe Create Suites. Candidate must also have the ability to quickly shift gears, coordinate a multitude of tasks, and work independently.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative and Correspondence
Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars, arrange travel itineraries and meeting room reservations for sales professionals and Management.
File Process (Listing and Deal Cycle)
Creates standard listing and commission agreements and ensures correct documentation is drafted and executed
Monitor Listing Status and Renew Listing when Expired - Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
Monitor Closing Process and Timeline - Ensure Correct Closing Documentation is Drafted and Executed
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
Tracks, collates and maintains inventory of marketing materials.
Design Property Marketing Brochures and Keep Updated
Create and Update Property Marketing Contact Lists
Property Email Blasts - Monitor Stats, Contacts, and Schedule
Prepare and Send Out Property and Holiday Mailers
Maintain Individual and Team Website
Prepare and Update Case Studies
Acts as point of contact and liaison with the CBRE Property Marketing Studio
Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups, and sales professionals to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
Print, collate and bind presentations and/or tour books
Property Tour Searches and Complete Preparation of Tour Packages for Clients
Lease Proposals Preparation and Responses
Excel Experience Required
Pro Calc (a Real Estate Financial Software Program) and Spreadsheet Deal Comparisons
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE Associate's degree (A.A.) or equivalent from 2-year college required. 3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years experience in the Real Estate industry.
COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
REASONING ABILITY Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesigned preferred. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
Internal Number: 21006234
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.