1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Bachelor's. Working knowledge of Yale policies & procedures, experience supporting large events, experience with following software platforms: CampusGroups, EMS Room Booking, Four Winds Interactive. Digital marketing experience or graphic design skill, specifically in Canva. Global orientation; experience working across countries and regions, and fluency in more than one language.
Preferred Education, Experience and Skills: Bachelor's. Working knowledge of Yale policies & procedures, experience supporting large events, experience with following software platforms: CampusGroups, EMS Room Booking, Four Winds Interactive. Digital marketing experience or graphic design skill, specifically in Canva. Global orientation; experience working across countries and regions, and fluency in more than one language.
Required Skill/ability 5: Positive and can-do attitude that supports the mission of the school. Ability to work successfully in a fast-paced and changing environment. Excellent attendance record. Ability to be discreet and discerning with sensitive information and documents.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Superior interpersonal skills, strong customer service orientation. Polished outward facing demeanor. Ability to represent the school well in working collegially with peers and colleagues within and outside the university. A team player that works well with other members of the staff.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Admin Asst/Student Life Specialist
Required Skill/ability 1: Excellent computer skills including intermediate ability of Windows and Microsoft products: Word, Excel, Outlook Calendar, PowerPoint or equivalent. Ability to learn new systems and software quickly.
Required Skill/ability 4:
Excellent demonstrated written and oral communication skills. A cover letter is required with the application. Ability to edit written material for grammatical or contextual errors. Writing sample required at interview.
Required Skill/ability 2: Well-organized with great preparedness and ability to think ahead and anticipate needs. Ability to take initiative. Analytical skills. Ability to complete financial transactions and process expense reports.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 66781BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.