Basic Functions Responsible for the planning, production, marketing, and management of onsite, offsite, and virtual events, professional development programs, and special projects associated with the Tallahassee Board of REALTORS® (TBR) and Capital Area Technology & REALTOR® Services (CATRS), within the framework of the policies and procedures established by the Boards of Directors.
Principal Accountability Under the guidance and direction of the Chief Communications Officer, the employee is responsible for the following:
Planning, organizing, marketing, and managing TBR and CATRS events, including but not limited to the Golf Tournament, Presidential Gala and Awards Ceremony, and Technology Forum.
Planning, organizing, marketing, and managing classes, including but not limited to specialty designation classes and continuing education classes, in cooperation with the Professional Development Committee.
Preparing and adhering to an annual education budget and budgets for individual events.
Procuring speakers, collecting speaker agreements and materials, and arranging travel.
Reporting continuing education credits to DBPR, when appropriate.
Assisting with the management and coordination of other educational programs and events as assigned.
Coordinating sponsorship opportunities with Affiliates on all educational offerings and events.
Planning and facilitating marketing meetings in cooperation with the Professional Development Committee and the Affiliate Director to obtain speakers and sponsorships.
Managing special projects as assigned by the CEO (e.g., candidate screening for local elections; coordinating events with the Tallahassee Builders Association and the Mortgage Bankers Association).
Maintaining classes, meetings, and events in the membership database and through streaming platforms (e.g., Cisco Webex), when appropriate.
Responsible for coordinating pre-seminar room set up for all events and education offerings.
Act as staff liaison to assigned committees, including keeping minutes, distributing action items, implementing directives, and following up with volunteers.
Acting as back-up to front office staff as needed, including but not limited to Supra Key assistance and set up, Board Store sales, etc.
Interactions Within the Tallahassee Board of REALTORS® (TBR) and Capital Area Technology & REALTOR® Services (CATRS) Florida REALTORS® National Association of REALTORS® Florida Real Estate Commission/Dept. of Business and Professional Regulation
Level of authority There are no supervisory responsibilities. Work independently and assist other staff members when needed.
Excellent written and oral communication skills, including public speaking. Must be able to effectively interact with members, staff, and external contacts.
Computer literate within a Windows-based environment, and proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
Comfortable with technology and learning new systems.
Knowledge of the principles and practices of event planning and ability to coordinate, organize, and evaluate meetings and events.
Demonstrated business judgement and ability to work within a budget.
Set up, test, and troubleshoot audio-visual equipment and streaming platforms (e.g., Cisco Webex, Facebook Live).
Able to create and edit content for various communication channels, including website, email, social media, presentations, brochures, and other marketing materials.
Able to write, proofread, and edit the written word in various formats for various audiences.
Must demonstrate effective customer service skills: helpful, cheerful, and knowledgeable when dealing with the membership and public; able to direct questions through proper channels; and capable of maintaining a comfortable and personable relationship with all types of people.
Able to develop and implement a successful marketing plan.
Able to perform accurately in a detail-oriented environment.
Able to complete tasks by the deadlines that have been already set.
Able to work as a team member in order to get the big jobs completed.
Able to prioritize, organize, and perform multiple work assignments simultaneously.
Able to utilize problem-solving skills to evaluate processes and develop alternatives when necessary.
Able to work independently, make sound decisions with little or no assistance from the supervisor, and react well under pressure.
Possess the ability to grasp and adjust to new ideas, procedures, and situations comfortably and effectively. Must remain flexible throughout.
Must be creative.
Experience with social media management tools.
Knowledge of Adobe Creative Suite software, especially Photoshop and Lightroom.
Photography and videography experience.
Experience working for a professional association.
Notes: Some travel required. Occasional attendance at meetings and events outside of regular business hours. This job description is not intended to be, and should not be construed as, an all-inclusive list of responsibilities, skills, efforts, or working conditions associated with the position. While it is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties, and to assign other duties as necessary.