Reporting to the Assistant Director of Events and Experiences and supporting the Associate Director of Student-Alumni Engagement as directed, the Events and Outreach Coordinator plays a key role in the marketing, planning, and execution of Development and Alumni Relations events and experiences, which are critical to department fundraising, engagement, and stewardship efforts.
A successful candidate for the Events and Outreach Coordinator is both creative and pragmatic, interested in improving and expanding promotion efforts and contributing to inspiring and diverse events, while being entrenched in timelines, project management, data maintenance, and crucial administrative duties.
Why join the Events and Experiences Team at GSD Development and Alumni Relations? The Events and Experiences Team activates the DevAR team to create magic for donors and friends of the GSD. We design and execute inspiring and memorable physical and virtual experiences for a diverse audience of donors, alumni, and friends of the Harvard GSD. We are creative and bold, able to think strategically and tactically to execute a robust yet nimble event calendar.
The team understands that our experience begins when an invitation hits our guests' inboxes, and our job is to foster joy and connections after guests leave our event or close out of their browser. Our work drives revenue, engagement, donor satisfaction, and employee satisfaction.
Event Outreach and Data Maintenance
Coordinates event email deployment with the DevAR Marketing and Communications team and University resources. Includes: pulling audience data using specified criteria from alumni and donor database; editing and assembling email assets, including copy and imagery; liaising with University Email Operations team via Workfront.
Promotes events on various channels within and outside Harvard community. Coordinates with volunteers, GSD departments, and University departments to post DevAR events on websites, social media, and shared calendars.
Creates and maintains event pages on Alumni & Friends website and registration forms using assorted platforms as dictated by event strategy.
Tracks event registration/RSVPs, captures and maintains event attendance and email marketing data; executes quarterly data uploads to alumni and donor database
Events and Administrative Support
Provides technical and logistical pre-event support for in-person, hybrid, and virtual events, such as: corresponding with invitees/attendees, preparing briefings, securing event space and catering, compiling attendee and speaker bios and research, and helping negotiate contracts with vendors/venues.
Delivers exceptional on-site support for in-person, hybrid, and virtual events. Includes: virtual event speaker and attendee tech support; overseeing registration tables and transportation arrangements; fielding participant inquiries; liaising with speakers; and general troubleshooting. May occasionally manage external vendors and internal department staff as relates to event execution
Performs general administrative duties. Includes: scheduling project and event meetings; taking notes; arranging for faculty, speaker, and staff travel; organizing files; ordering supplies or event swag; managing event swag inventory; supporting DevAR staff meetings
Participates in Operations team meetings, Marketing and Communications team meetings, event planning meetings, training sessions, and events. Participates in conferences and workshops as necessary to maintain current on industry best practices and university event regulations.
Other duties and administrative tasks as assigned by the Assistant Director of Events and Experiences.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of 2 years' full-time work experience in event planning, digital marketing, or transferable experience.
Strong technological skills in a PC environment, including proficiency with MS office and Zoom meetings and webinars.
Bachelor's degree preferred.
Must have excellent verbal and written communication skills.
Ability to anticipate, take initiative, and resolve problems to effectively fulfill responsibilities.
Ability to work independently and flexibly.
Comfortable using extreme discretion when working with highly confidential information.
Interest or background in higher-education, museums, fundraising, or arts and design fields and design professions.
Proven track record of providing exceptional customer service.
Creative and curious, interested in researching and brainstorming new event and promotion ideas, attending GSD public lectures and events, engaging with colleagues outside of the DevAR team.
Strong attention to detail and consistent follow-through with proven ability and judgment to take initiative.
Must be highly organized, strong attention to detail, conscientious, and efficient, with an ability to handle multiple tasks accurately under deadline pressure.
Accepting of challenging projects and eager to develop new skills in a fast-paced and flexible environment.
Conscientious team member with ability to work independently.
Familiarity with content management systems, including WordPress and Salesforce, event registration and management platforms, and the Adobe
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Graduate School of Design
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.