Provides administrative support in the day-to-day operations of External Relations Alumni Marketing & Communications. Reports to the Associate Director, Development Communications (Direct Marketing) and works closely with the Business Operations team. Performs a variety of administrative duties, provides support for the collateral inventory management and samples libraries, and distributing mail. Delivers excellent customer service to internal partners in External Relations (ER) and across HBS, as well as alumni.
Supports all of AM&C, and the more specific needs of the Direct Marketing team, including maintaining samples library and portfolios, gathering and organizing files, assets and data for electronic filing, and managing inventory
Reviews signatures for letters and maintains a library, including preparing signatures for printing
Provides proof reading/checking for appeals and other alumni communications
Provides additional support for appeals projects, including production of mailings in-house and occasional vendor coordination
Manages collateral materials inventory management, storage and archival projects
Materials management and collation
Provides support for the HBS Alumni Bulletin magazine, including quarterly tasks of managing distribution of special deliveries, annually binding the year's magazines and filing with the Library of Congress
Calls couriers and distributes team's mail as needed
Supports AM&C Coordinator with photo archiving and batching photos and uploading to digital asset management system as needed
This is a part-time term position for a year from the date of hire with a standard work week of 28 hours/week.
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 2 days per week. Specific days and schedule will be determined between you and your manager.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice. Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
High School Diploma, GED, or equivalent is required.
3+ years of experience in administrative support role(s) and/or related experience is required.
Education beyond high school may count toward experience.
Excellent verbal, organizational and interpersonal communication skills.
Accuracy and strong attention to detail are essential.
Proficient in Word, Excel, PowerPoint, and Outlook.
Successful candidate should have demonstrated customer service skills, and the ability to work with multiple levels of an organization.
Ability to handle complex and confidential information with discretion.
Ability to work within deadlines with minimal supervision is a must, as well as work as part of team.
Ability to manage and prioritize multiple projects to meet deadlines in a fast-paced office.
Candidate should have the willingness to learn new skills and the ability to communicate ideas clearly (verbally and written)
Qualified candidate should be proactive, efficient, and a multi-tasker.
Computer skills: advanced Word processing and Excel experience required; familiarity with WorkFront, mail merge, databases, and Adobe Photoshop preferred.
Overtime may be requested during peak periods.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.