ASSISTANT DIRECTOR OF THE ACTIVITIES & RECREATION CENTER
University of Washington
Location: Seattle, Washington
Type: Full Time
Internal Number: 201161
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.
UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.
The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.
The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.
Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.
In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.
UW Bothell has an outstanding opportunity for an Assistant Director for the Activities and Recreation Center.
As part of the Division of Enrollment Management and Student Affairs and reporting to the Director of the Activities & Recreation Center (ARC), the Assistant Director of the Activities & Recreation Center provides direct oversight and administration of the day-to-day facility operations of the Activities & Recreation Center related to risk management, custodial and facilities services, supervision of student staff, and enforcement of facility operating guidelines & procedures. In addition, the Assistant Director will oversee facility and event reservations and support event productions and programs.
The position provides leadership to Activities & Recreation Center student staff who oversee campus programs and initiatives; which create educational and social opportunities for student involvement and leadership development. This position develops partnerships with academic departments, faculty, and other constituents including UW Seattle and Cascadia College. The Assistant Director supports and consults with staff, faculty, and students independently when issues arise. In the absence of the Director, assumes leadership and decision-making authority.
Facility and Risk Management:
• Manage the day to day operations of the Activities & Recreation Center, inclusive of desk functions, fitness center, space reservations/scheduling and event support. • Implement, evaluate, and refine facility operations, aligning work with professional best practices and evolving student needs for University of Washington Bothell and Cascadia College campuses. • Review, revise, and enforce policies and procedures, including incident response protocols, to ensure all are aligned with institutional priorities and kept in compliance with the industry best practices for risk management. • Works with Facilities Services & Campus Operations and non-university contractors/vendors to ensure proper maintenance within the facility; coordinates planning and scheduling of the annual maintenance shutdown • Manage all aspects of the building and building equipment, including furniture, fitness equipment and check out supplies as it relates to preventative maintenance, inventory, ordering and usage. • Manage and maintain all facility reservation requests including periodic review and updating of reservation system, procedures, rules, processes, logistics, and fee schedules • Assist program areas with logistics to best facilitate programming and activities through event set-up and staff support. • Develop, promote, schedule and conduct marketing initiative, including but not limited to, print & digital marketing, social media, website, and promotional campus outreach opportunities. • Oversee and provide guidance in the preparation of contracts and other related documents as necessary as they relate to the department. • Work with Director to develop long and short-term strategic goals, which are in alignment and support of the Activities & Recreation Center's strategic direction, as informed by the Student Facilities Advisory Committee. • Work with Director of the Activities & Recreation Center on development and assessment of policies and procedures; keep Director apprised of emerging or ongoing issues in areas of responsibility.
• Recruits, hires, trains, schedules, supervises and evaluate student staff (25-30); develops and maintains strong customer service skills of student staff, applying advising techniques and knowledge of the student development process in identifying support resources and services appropriate to student needs • Direct the work and co-supervise Technology Specialist; the Assistant Director may also supervise a Program Manager in the future. • Create and encourage professional development opportunities for staff. • Work with Director to develop, assess, and revise learning outcomes for part-time staff, student staff, and the department. • Staff major events and programs, including campus events; for example, Convocation, Graduation, etc.
• Budget tracking and monitoring inclusive of reconciliation. Responsible for payroll hiring functions at both Cascadia College and UW Bothell • Assess effectiveness and satisfaction of programs, services, and facilities with an annual report to the Director of the Activities & Recreation Center.
Other duties as assigned:
• Develop collaborative relationships with staff, faculty, and departments to provide additional learning opportunities for students throughout Cascadia College and UW Bothell. • Serve on Division of Enrollment Management & Student Affairs and other campus related committees; work cooperatively with colleagues on campus and at other institutions. • Performs other duties as assigned.
•Bachelor’s degree in Student Development, Education, Administration and Supervision, Student Personnel Services, Counseling, or related field.
•At least 4 years of experience in the field of Student Center Management, Facility Operations, Student Affairs or similar higher education fields.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS: •Demonstrated record of leadership, facility management, and administrative skills. •Demonstrated experience working with a diverse community and commitment to diversity, equity and social justice. •Demonstrated excellence in leadership and managerial skills and the capacity to supervise and lead student and professional staff. •Ability to work as part of a professional team that collaborates effectively with colleagues •Demonstrated budget management skills. •Demonstrated ability to develop, collaborate and steward partnerships with other services and departments. •Ability to communicate clearly and effectively both orally and in writing. •Computer literacy and proficiency in Microsoft Office Suite.
•Experience supervising staff and student employees. •Demonstrated experience with risk management and University policies. •Demonstrated knowledge of student development theory, adult learning and or/organizational psychology. •Familiarity with software platforms used in student facilities.
WORK ENVIRONEMENT: •A work schedule that fluctuates due to afterhours activities, meetings, and events is common. The Assistant Director is expected to attend major student activities and events held on campus and in the local community. •The Assistant Director has regular and frequent contact with students. As well as, frequent contact with faculty, staff, and administrators. Late night and weekend hours are part of the normal work week and frequent work from home is possible due to on-call or crisis response. • The position requires some evening and weekend commitments throughout the year.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.