Undergraduate Admissions is seeking a Marketing & Communications Coordinator who plays an integral role as part of the marketing & communications team for Undergraduate Admissions, supporting the planning, development, and execution of print and digital communications. This position will coordinate and schedule project deliverables, track progress of projects and costs, maintain a robust collateral archive, and prepare and disseminate timely progress and summary reports to office leadership. As part of a creative team, they will also contribute to creative brainstorming, graphic design, copywriting, and proofreading.

Reporting to the Director of Marketing & Communications for Admissions, this position will work with the Office of Undergraduate Admissions marketing & communications team, administrators, admissions counselors, and other staff to support communication, recruitment, and yield efforts.

Specific Duties & Responsibilities:

• Coordinate and track the progress of marketing and communications projects and send weekly status reports to key stakeholders.
• Schedule meetings with project stakeholders and facilitate collection of feedback across projects.
• Manage print and digital collateral inventory and production, including vendor management, print schedules, pricing, and distribution of final product.
• Conduct research and fact-finding to assist in developing content for communications pieces. Draft, write, edit, and proofread as needed.
• Manage website content updates for apply.jhu.edu and admit.jhu.edu.
• Support with graphic design, presentations, photography, and videography projects.
• Serve as Asana administrator, managing user access, template updates, and best practices.
• Process invoices and monitor expenses.

• Participate in special projects.
• Other duties as assigned.

Minimum Qualifications (Mandatory):

• Two years of college coursework and some related work experience required.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. 

Preferred Qualifications:

• Bachelor's Degree and two years of related work experience.
• Experience with academia, higher education, and mission-oriented organizations a plus.

Special Knowledge, Skills & Abilities:

• This position requires a highly organized individual with excellent written and oral communication skills, an intense attention to detail, the ability to proactively manage multiple projects simultaneously, and the ability to set priorities and deadlines for self and others.
• A professional manner and the ability to effectively function in an extremely fast-paced environment is required.
• Excellent oral, written, and interpersonal communication skills; possess the ability to deal effectively with a broad spectrum of professionals and stakeholders.
• Must work collegially and collaboratively with other Admissions staff, internal clients, and external vendors; outstanding interpersonal skills required.
• Proficiency in and a willingness to learn applicable technologies related to project management, email marketing, web development, and database management.
• Ability to multi-task and product under pressure of multiple and conflicting deadlines.
• Must be autonomous and able to self-manage, work independently, and set own priorities.
• Outstanding ability to articulate details, deliverables, status updates, and desired outcomes to both management and partners.
• Ability to learn the business and culture of the Undergraduate Admissions office to set the context for project management across teams.

Classified Title: Communications Coordinator
Working Title: Marketing & Communications Coordinator
Role/Level/Range: ATO 37.5/03/OE 
Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience)
Employee group: Full Time 
Schedule: M-F 9-5 
Exempt Status: Non-Exempt 
Location: Homewood Campus 
Department name: Undergraduate Admissions 
Personnel area: Homewood Student Affairs

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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