Position Description: Under the general direction of the Executive Director, the Operations and Events Manager will be responsible for the day-to-day oversight, administration and management of all strategic programs, events, conferences, workshops and office operations for the Center for Impact at UCLA Anderson.
Major duties for this position include: (1) planning and executing co-curricular programs for MBA students; (2) planning and executing on signature programs, including managing marketing / media production for events and partnering with student clubs, Anderson centers, and UCLA Campus partners to implement programs and ensure success; (3) managing digital marketing for the Center including websites, emails, quarterly newsletters, blogs and social media; (4) managing relationships with clients and vendors, making purchasing decisions, processing orders and reimbursements, maintaining financial ledgers, tracking and approving expenses and performing account management to ensure vendors are paid in an accurate and timely manner; (5) managing high-profile events, conferences and symposia from start to finish, including procuring guest speakers, managing partnerships with other institutions and corporations, stewarding high-profile VIPs, donors and other guests; (5) tracking key data and performance indicators for the Center and all its strategic programs, periodically reporting on progress and preparing presentations for various stakeholders about the Center, including preparing for advisory board meetings, donor proposals and producing annual reports; (6) maintaining office operations with minimal supervision, including managing and ordering supplies, maintaining office spaces, responding to inquiries about the Center, predicting and resolving problems in a timely manner with tact, discretion, program acumen and political sensitivity, and overseeing student workers; (7) managing and maintaining the Center for Impact's calendar of programs, conferences, academic symposia, schedule of classes, team meetings, and other scheduling.
The Operations and Event Manager is responsible for ensuring that all signature programs, industry events, large conferences, academic symposia, fundraising events, external partnerships, workshops and other activities of the Center run smoothly. This includes managing a master calendar, identifying guest speakers, working with partners both internal and external, marketing, managing logistics from start to finish such as venue booking, managing timelines and workflows, coordinating with vendors, setting up catering, coordinating audiovisuals, managing RSVPs, stewarding high-profile guests, processing payments and reimbursements, tracking budget and timelines, tracking engagement, and conducting program and event evaluations to collect feedback. The Operations and Events Manager acts as a combination of program ambassador, project manager and public relations specialist for the Center, instituting a high degree of judgement and autonomy to elevate the Center's profile across campus through signature events and partnerships. The Operations and Events Manager demonstrates strong interpersonal communication and good decision-making skills. The Operations and Events Manager must be passionate about social impact and sustainability and have a willingness to learn.
About the Center for Impact @ Anderson The Center for Impact at the UCLA Anderson School of Management has a mission to inspire, educate and challenge the next generation of leaders to be change makers for positive societal impact. The center has three goals: (1) integrate social impact and sustainability into fundamental business education, (2) engage with UCLA faculty to formalize impact measurement and nudge corporate performance, and (3) help firms, consumers, investors and stakeholders make decisions that are better for people and the planet.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.