Provides administrative support to the Managing Director and/or other senior managers/directors in the Greystar Marketing internal teams, including creative, digital, strategy and client-facing marketing teams. Responsible for the coordination and scheduling of high-level business meetings, conference calls, appointments, and other events, as well as the ideation/execution as it relates to culture, team building and clerical support to the department(s).
Maintains calendars for events and appointments for the Managing Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.
Manages the daily schedule and calendar for the Managing Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event (agenda, content topics, needed slides, etc.) and being available as needed for follow-up and assistance during the scheduled event.
Makes travel arrangements for the Managing Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel- related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.
Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.
Reviews and/or assists in preparing budgets, financials, monthly expense reports, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.
Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.
Oversee and manage the day-to-day operation of the office by partnering with the office manager to handle incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with other building and facility management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.
Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.
Depending on the position offered, regular full-time and part-time team members may be eligible to participate in a bonus program in addition to their base salary. Once eligible, team members may participate in the 401k plan. Regular, full-time team members are also offered a range of medical, financial, and/or other benefits from which to choose.
Greystar will consider for employment qualified applicants with arrest and conviction records.
National Platform with Local ExpertiseGreystar, founded in 1993, provides world-class service in the multifamily real estate business. Our innovative business model integrates the management, development and investment disciplines of the multifamily industry on both national and local levels. This unique approach and our commitment to hiring the very best multifamily professionals have resulted in record growth, making us one of the most respected and trusted multifamily real estate companies in the country.Because our business model includes both investment and service-oriented businesses, we’re able to maintain a constant presence in local markets and create value in all phases of the real estate cycle. Our national platform provides economies of scale, financial sophistication, institutional quality reporting and tremendous capital relationships, while our city offices provide local market expertise and execution.Our dedication to redefining excellence in apartment living means we’re constantly exploring innovative ideas and pioneering new ways to serve our residents and clients. The Greystar team is more than 5,300 team members strong and growing. Check out the latest opportunities.