Summary: The Assistant Director of Events and Alumni Relations is part of a team at the College of Science and Engineering (CSE) that plans and implements donor and alumni relations activities, engagement, and outreach for the college.
Alumni and Donor Event and Program Management (65%)
In conjunction with External Relations Event Director and Director of Alumni Relations, develop and execute approximately 20-30 alumni and donor events per year including, but not limited to, receptions, reunions, luncheons, dinners, facility tours, lectures, and webinars
Work with Director of Alumni Relations to implement, manage, and assess various alumni programs, activities, and volunteer opportunities
Plan and execute CSE mentor program. Responsibilities include, but are not limited to, promotion, recruitment, training, and engaging the program’s approximately 220 pairs via communications and activities.
Conduct activities and programs to support fundraising goals. Responsibilities may include work for major campaigns.
Direct and facilitate all activities for CSE suite at Gopher home football games, including invitations, ticket distribution, and catering
Establish and execute work plans, timelines, reports, and other required documentation, as appropriate
Provide general event support, including registration, nametags, mailings, preparation of collateral, and day of logistics
Monitor budgets, pay invoices, and manage vendor relationships for assigned events
Assign, supervise, and direct student worker projects
Volunteer and Relationship Management (15%)
Represent the University to external constituencies as an informed ambassador
Build and maintain relationships between external constituents and the University to enrich the lives of alumni and donors, support student success, and advance the University
Work with alumni and donor volunteers through programs such as reunions, mentorship, geographic outreach, alumni recognition, speakers, etc.
Serve as staff liaison to select College of Science and Engineering Alumni Society Board committees
Recruit, train, and manage internal and external volunteers, committees, and project teams for specific events and programs
Track alumni and donor engagement (event attendance, volunteer participation, 1:1 interactions, etc.) in University’s Donor Management System and use engagement data to guide future programming
Help provide guidance to CSE departments and centers regarding alumni relations and event best practices
Collaborate with CSE senior leaders, faculty, departments, centers, and other internal partners
Develop strategic communications to inspire alumni and donors to serve as ambassadors and advocates for the University and to inform them of engagement opportunities
Collaborate with Communications staff to develop invitations, registration/payment pages, and miscellaneous collateral
Build and send email messages on behalf of CSE using Salesforce Marketing Cloud
Field calls and e-mails from donors and prospects with a focus on excellent customer service
Other duties (5%)
Execute information requests and queries in the University’s Donor Management System and maintain accurate records for CSE constituents
Develop and maintain a thorough working knowledge of the vision and philanthropic priorities of CSE and the University
Bachelor's degree from a four-year institution
Minimum of 4 years of experience planning and executing events and programs (or related experience)
Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google applications (calendar, email, etc.)
Evidence of excellent verbal and written communication skills
Proven ability to work with volunteers, donors, and vendors
Strong attention to detail
Strong commitment to customer service
Ability to manage and prioritize multiple projects, meet deadlines, and work independently and productively under pressure
Flexibility and initiative in managing change
Demonstrated problem solving and research skills, with proven critical thinking ability
On event days: ability to spend 10+ hours engaging in physical activity, including lifting and moving boxes and items (up to approx. 35 pounds) from storage to venue; setting up registration tables, displays and signage; greeting and assisting guests at registration; disassembling and packing event materials; and other tasks as assigned
Must be available to work a flexible schedule, including occasional weekends and evenings. Currently, External Relations team members work from campus a minimum of three days per week (including Mondays and Thursdays). The ability to work from home may vary week-to-week, based on the nature of projects or events underway.
Bachelor’s degree in communications, marketing, public relations or related field
Experience in an academic, fundraising, marketing, or nonprofit environment
Experience using digital marketing and engagement tools such as Zoom, Salesforce Marketing Cloud, Qualtrics, and/or comparable platforms
Experience collaborating with multiple staff in a fast-paced environment
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.