The Office of the Vice Provost for Innovation (OVPI) and Tufts University focuses on developing Tufts’ innovation ecosystem, including convening the innovation community, cultivating intellectual assets, creating meaningful partnerships with external companies and institutions, and capitalizing on entrepreneurial opportunities for cutting-edge activity.

The Event Planning Specialist is responsible for designing, planning and implementing events to engage and enhance awareness of research, scholarship and innovation at Tufts University. The Event Planning Specialist will be tasked with securing venues, executing event marketing, and making detailed arrangements to fulfill event objectives which enhance university relationships and promote growth. 

Essential Functions: 

• Under general supervision, designs, plans and implements events for OVPI, establishing appropriate goals and strategies.
• In consultation with the Vice Provost, develops program content, design concepts, audience, venue and implementation plans for events.
• Manages logistics of university services including public relations, catering, facilities, and technology services.  Serves as primary contact and negotiates budgets and contracts with external vendors for accommodations, products and services.
• Drafts event budgets, monitors expenses and prepares reports and projections.
• Develops communication and social media strategies for marketing the event.  Develops marketing materials leveraging internal and external resources and managing the production schedule.
• Manages the on-site event ensuring high-quality guest experiences. Oversees service providers and trouble shoots issues.
• Implements event processes, standards, and measurements across all events. Completes post-event assessments to identify continuous improvement opportunities.

Basic Requirements:

• Knowledge and skills as typically acquired through completion of Bachelor’s degree with 3 -5 years of related experience
• Excellent organizational and project management skills, with the ability to juggle multiple priorities simultaneously under tight deadlines while keeping an attention to detail
• Strong interpersonal, relationship building, and communication skills
• Ability to work in a fast-paced environment
• Ability to work collaboratively across multiple teams and manage various projects at once

Preferred Qualifications: 

• Digital marketing knowledge/experience
• Higher education experience

Special Work Schedule Requirements:

• This job involves responsibilities that are performed in a hybrid working environment. Some evening and weekend work required.

About Tufts University

This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at oeo@tufts.edu. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/

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