As part of the Annual Giving team, the Assistant Director will support the College's mission by increasing donor participation to the Annual Fund. The Assistant Director of Annual Giving will assist in the execution of a strategic approach to all Annual Giving programming including developing communications for internal and external groups, updating digital channels (website and giving platforms), recruiting volunteers and supporting giving societies.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Duties and Responsibilities:
Support all the strategic initiatives of the Annual Giving Office, including managing various ad-hoc and affinity-based solicitation and communications projects
Maintain a portfolio of approximately 50 annual giving prospects for qualification, cultivation and solicitation of annual support, with an emphasis on upgrading unrestricted annual gifts
Partner with major gift officers to provide critical coordination for efforts that combine annual and leadership giving to effectively contribute to HMC’s long-term success and sustainability?
In collaboration with the Director, assist with cultivation, solicitation, and stewardship volunteers to make gifts to the College; recruit and train volunteers as needed (Giving Days and Reunion)?
Support giving society/program initiatives to systematize solicitation plans and content creation for stewardship materials
With guidance from the Director, participate in the planning and execution of campaign creation for targeted segments of donors and potential donors
Assists with LYBUNT and matching gift outreach efforts to create a personalized approach with the goal of increasing retention of donors and funds raised?
Manage online annual giving activities, including recruitment and coordination of volunteers as well as oversight of annual giving videos for stewardship (currently our ThankView platform) and solicitation when applicable
Responsible for digital marketing in collaboration with the Communications and Marketing team to design emails in Marketing Cloud, update the College’s website, share updates in eNews and develop social media content.
Report on and analyze metrics, including online open rates, unsubscribe rates, giving society/program results and trends, reunion fund initiatives, challenges encounters, and proposed solutions ?
Develop reports, create and manage lists through querying and exports within the Raiser’s Edge NXT database as a power-user within the team
Produce and modify (as needed) training materials and welcome guides for all Annual Giving collaborators
Steward volunteers through recognition at events and follow-up opportunities relating to annual giving initiatives
Performs other duties as assigned
Required Knowledge, Skills and Abilities:
Education: Bachelor’s degree preferred or equivalent in related work experience.
One to two years of direct fundraising experience with demonstrated ability to lead others towards a common goal, or equivalent experience is required.
Licenses/Certifications: A valid driver's license or equivalent means of reliable transportation to off-site meetings and events is required.
Must be extremely detail-oriented
Ability to handle all activities, especially those containing confidential information, with discretion, courtesy, and sound judgment while working with individuals from a wide variety of backgrounds is required
Strong computer/database skills, preferably with CRMs and spreadsheets, and an ongoing ability to learn is required
While performing the duties of this job, the staff member is regularly required to sit; stand use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hours: The regular hours are 8 a.m. to 5 p.m., Monday – Friday with some evenings and weekends required. Local travel is required. Regional travel within the U.S. may be required. Hours may vary due to the needs of the department or College.
This is an exempt, full-time, benefits-eligible position.
The anticipated starting salary is $64,480.00 - $72,000.00 per year. Salary will be commensurate with qualifications and experience.
Reports to the Director of Annual Giving
Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information on how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
Deadline to apply:
Position will remain open until filled.
All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19,?including the COVID-19 vaccine booster?and provide proof of vaccination and booster, unless an exemption from this policy has been granted as an accommodation or otherwise.
This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.