1. Provides high level administrative support for project team. Establishes, selects, implements, and coordinates administrative procedures and systems. 2. Serves as principal source of information to project team and impacted students, staff, and faculty on project activities. 3. Works with a variety of project management and spreadsheet software to maintain project timeline and track resource allocation, performance metrics and other project related information. 4. Communicates with project team as necessary to monitor and ensure timely completion of deliverables. 5. Monitors expenditures and reconciles financial statements to ensure compliance with budgetary parameters and guidelines. 6. Composes substantive correspondence and written material. Assists with communication of project status and other information as necessary. 7. Determines logistical needs for meetings, including developing and assembling meeting materials, arranging rooms, catering and transportation as necessary. 8. Oversees, instructs, and coordinates activities of support staff. 9. May perform other duties as assigned.
Required Skill/ability 1:
Advanced proficiency with Microsoft Excel and Word and ability to use mail merge and pivot table functionality. Willingness to learn new technologies, software, and processes.
Required Skill/ability 2:
Demonstrated strong organizational skills; ability to take responsibility for own workload; ability to prioritize and manage multiple tasks and coordinate steps/resources under deadlines and with professionalism.
Required Skill/ability 3:
Ability to work in a fast-paced environment, independently or as part of a team, and be consistent and reliable. Strong communication, interpersonal and relationship-building skills.
Required Skill/ability 4:
Professionalism, maturity, and the ability to maintain strict confidentiality. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
Preferred Education: Relevant experience with a query tool, project management tools, and familiarity with Yale.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Project Coordinator
University Job Title: Program Coordinator, Marketing, Data & Reporting
Preferred Education, Experience and Skills: Relevant experience with a query tool, project management tools, and familiarity with Yale.
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
