Job Description:

• Assist with organizing and planning departmental and special events.â¯â¯Â 

• Coordinate the visits of speakers and others to the department: Prepare itineraries, assist visitors with travel arrangements, process travel reimbursements.â¯â¯Â 

• Process reimbursements/payments for faculty, staff and students.â¯Â 

• Maintain calendar of events.â¯Â 

• Schedules diverse and complex appointments and meetingsâ¯Â 

• Assist with maintenance of the department website and email distribution lists.â¯Â 

• Assist with the creation of print and digital marketing materials for various programs and eventsâ¯Â 

• Assist in developing and maintaining social media presence of Kiphart related programmingâ¯Â 

• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.â¯Â 

• Supports Kiphart Advisory Committee meetings and planning.â¯Â 

• Coordinate special projects as directed by the Kiphart faculty and staff.â¯â¯Â 

• Assist with the preparation of presentations, reports and correspondence.â¯Â 

• Prepare write ups for recommendations for operational and administrative problems.â¯â¯Â 

• Provides administrative support for organization leaders, coordinating information flow from leaders to other staff and external audiences 

• Initiates correspondence and other written materials, both under own signature or on behalf of organization leaders.  

• Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries. 

• Manages a portion of the organization budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports. 

• Performs other related work as needed. 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

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