Program Coordinator, GrizzlyCorps (4263C), Berkeley Law - 55851 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

Building upon its history of and commitment to public service and research, Berkeley Law is home to leading environmental and energy law and policy curricular programs that provide dedicated students with a broad base of expertise in the fields. It is also home to the Center for Law, Energy & the Environment (CLEE), which leverages the expertise and creativity of the faculty, staff, and students in applied research that produces pragmatic policy solutions to critical environmental and energy challenges.

The Program Coordinator is responsible for administering the day-to-day administrative operations for a program at CLEE called GrizzlyCorps. GrizzlyCorps is an AmeriCorps service program that sends recent college graduates into rural communities across California for an eleven-month fellowship to promote regenerative agri-food systems and fire and forest resilience. Under the direction and supervision of the CLEE Executive Director, GrizzlyCorps Director and CLEE's Director of Operations, the Program Coordinator will assist in a wide range of administrative services including the regular support GrizzlyCorps Fellows, recruitment of fellows, development and facilitation of training programs, completion of multiple forms and systems required by AmeriCorps, fundraising outreach, communications, event planning, business services, and human resources, and possibly including IT, facilities, financial support, and/or student services. General management duties include long and short-range strategic event planning and supporting all administrative activities.

Application Review Date

The First Review Date for this job is: July 27, 2023

Responsibilities

Administers defined operational programs and activities for GrizzlyCorps, an AmeriCorps program, which may include some of the following functions: business services, finance, grants and contracts administration, facilities, space planning, student services, human resources, communications, or informational technology.

• Tasks vary in scope and complexity but require a high level of independence, self-direction, and decision-making.
• Assists in day-to-day coordination and administration of the AmeriCorps program, including interactions with GrizzlyCorps fellows and placement partners. Supports GrizzlyCorps fellows throughout the year, including regular emails, bi-weekly video calls, and in-person meetings as needed. Provides additional support and resources to fellows who may encounter any challenges and communicate these to the GrizzlyCorps Director.
• Reviews, approves, and tracks fellow requests for travel, time off, and training attendance.
• Distributes, collects, and maintains personnel documentation to ensure AmeriCorps member eligibility.
• Facilitates GrizzlyCorps training program, including but not limited to pre-service orientation, monthly webinar training, and AmeriCorps Graduation.
• Maintains and updates, where necessary, GrizzlyCorps training curriculum to ensure training meets program requirements.
• Assists the Executive Director, GrizzlyCorps Director, and others in hiring and supervising GrizzlyCorps fellows and placement site participants.
• Plans and coordinates GrizzlyCorps events including fellow orientation, training workshops, quarterly service events, and graduation.
• Ensures that events are planned within the department's budget and liaises with Berkeley Law Business Services Office, campus and external partners, and all vendors as needed.
• Coordinates and executes event and meeting logistics including venue reservations, catering, supplies, A/V, parking, registrations, and travel accommodations.
• Prepares travel itineraries.
• Recommends improvements to the GrizzlyCorps program based on inquiries and feedback from current fellows, alumni, and partners.
• Engages in professional development and training opportunities as needed.
• Performs additional duties within the scope of this classification as assigned.

Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, marketing, publicity, and other outreach materials.

• Develops newsletters, publicity materials, outreach materials, and other correspondence for the GrizzlyCorps program, for use in alumni mailings, annual reports, marketing purposes, fellow recruitment, and others.
• Manages the GrizzlyCorps website and social media accounts (Twitter, LinkedIn, etc.), developing content as necessary and working with the GrizzlyCorps Program Manager to maintain a strategic digital communication plan.
• Assists in ensuring that contact databases are kept up to date and used effectively.
• Ensures that the program's web presence is optimized, and that web content is dynamic and current.

AmeriCorps Data Compliance: Data and Evaluation Compliance and Institutional Memory:

• Assists with AmeriCorps data collection, including Gap Assessments and Member Surveys.
• Supports member timesheet collection, approval, and evaluation.
• Maintains systems for capturing and tracking institutional memory to enable program growth and coordination with other related UC AmeriCorps and/or public service initiatives.

Finance and Administration: Supports in processing financial transactions. This includes providing support for grants and contracts and engaging in financial and administrative maintenance processes.

• Participates in requisite training and stays informed about UCB financial processes; works closely with CLEE Director of Operations to ensure adherence to UCB guidelines and processes.
• Provides purchasing, procurement, and reimbursement support to program staff and fellows.
• Compiles travel, meeting, and entertainment reimbursements utilizing the UCB procurement systems.
• Ensures vendor payments are handled in a timely manner.
• Develops event budgets and ensures the budget pre-approval process is applied to all conferences and events.
• Manages purchases on BluCard and Event Planner Card.
• Reconciles credit card purchases in Berkeley Financial System (BFS).
• Onboards new contractors through Berkeley Supplier Registration.
• Supervises student employees including managing workflow and training.
• Prepares short and long-range planning for administrative services needs and improvements.
• Supports all stages of vendor and contractor procurement and coordinates with program staff and vendors/suppliers to receive required forms and documentation for purchases.
• Ensures all budget approvals and appropriate backup documentation is obtained for all expenses and adheres to campus and departmental policies and procedures. Partners with the Finance team at Berkeley Law as needed.
• Coordinates departmental credit card procurement program including timely compiling and preparing backup documentation and reconciling transactions in Berkeley Financial System (BFS). Partners with the Finance team at Berkeley Law as needed.
• Assists with ensuring compliance with federal and state requirements and internal campus policies.
• Researches prospective sponsors for the program, including governmental, foundation, and individual sponsors.
• Assists with travel arrangements for invited speakers, staff, fellows, and students.

Required Qualifications

• Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
• Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
• Experience or interest in facilitating in-person and/or virtual trainings and workshops. Strong skills in short-and long-term planning, analysis and problem-solving, and customer service.
• Solid organizational skills and ability to multi-task with demanding timeframes. Demonstrated ability to prioritize, exercise initiative, and sound judgment, while effectively executing multiple projects with competing deadlines.
• Ability to use sound judgment in responding to issues and concerns.
• Excellent computer skills, including proficiency with MS Office, Google Suite, and videoconferencing platforms. Ability to learn new computer programs and software systems.
• Ability to use discretion and maintain confidentiality.
• Strong attention to detail.
• Familiarity with print and digital media.
• Ability to be a self-starter, to take initiative, and work independently as well as on a team.
• Ability to think creatively to solve problems and develop solutions.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that AmeriCorps members, students, faculty, and staff of all backgrounds feel safe, welcome, and included.
• Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
• Ability to attend occasional evening or weekend events.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training
• Prior administrative and/or office management experience.

Preferred Qualifications

• Interest and/or experience in environmental and/or energy law and policy and/or AmeriCorps.
• Experience developing and maintaining curriculum,
• Experience conducting interviews.
• Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
• Experience with and/or ability to learn campus-specific computer applications such as BearBuy and CalAnswers.
• Experience with print and digital marketing.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $32.26 (step 4.0) - $34.51 (step 7.0).

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is non-exempt and paid bi-weekly.
• This is a hybrid position, eligible for 20% remote capability.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=55851&PostingSeq=1









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