Department: Office Rsrch Innov and Econ Impact/Mason Enterprise

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Monday-Friday

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: Part-time, hourly wage

Salary: Salary commensurate with education and experience; anticipated hourly rate is $25-$30/per hour

Criminal Background Check: Yes

About the Department:

About the Position:

 Duties and Responsibilities:

• Recruits and intakes new clients: manages all administrative aspects of the application process for all program applicants, placement into bi-monthly cohorts, including facilitating ICAP Mentor introductions;
• Assists with the identification and recruitment of program participants. Recruitment is done through the program website, social media, in person events, and external program referrals;
• Tracks client data: Tracks and reports on impact by ICAP clients;
• Tracks ICAP Mentor hours: Tracks and reports follow-on counseling hours by ICAP Mentors and other reporting; and
• Performs data entry to update client coordination activities and outcomes in the central management system, as well as an internal tracking spreadsheet. 

• Assists Director with new and ongoing operations. This includes, coordinating monthly calls of participants, setting up cohorts throughout the year, and one-on-one communications as needed, etc;
• Responsible for the project management and coordination for all ICAP programming and operations, including course offerings, administrative and communications management of team of 15+ ICAP Mentors, events logistics, and on-going program promotion.
• Supports the Director in administering technical assistance, outreach, communications, document review, and reporting to partners and funding sources;
• Generates reports; updates client profiles to track attendance, required document filings, and ongoing work. Reports include monthly program activity, and end of year client success stories and outcomes;
• Creates and deploys surveys: Reviews and revises impact and event participant surveys and assess results of ICAP teams? experience;
• Tracks program operations and ensure deadlines are met: Engages with ICAP companies to track their status in the program, ensures they are meeting deadlines, and compiling action items assigned by their ICAP Mentor;
• Develops, expands, and strengthens relationships with ICAP teams and ICAP Mentors - meets regularly and assesses needs and progress;
• Provides technical assistance to ICAP clients, as needed, with the online platforms to upload their work;
• Assists ICAP Mentors, as needed, in their work with ICAP teams, primarily through coordination and administrative support;
• Contributes to VA SBDC management meetings, departmental committees, and other institutional team efforts, as needed, by providing program updates on events and outcomes; and
• Performs other related duties as assigned by the Director.

Required Qualifications:

• Bachelor?s degree in related field or the equivalent combination of education and experience;
• Knowledge of program coordination;
• Knowledge of partner development and management;
• Understanding of Microsoft software platforms;
• Knowledge of AI tools and resources;
• Knowledge of social media marketing practices and platforms, specifically LinkedIn;
• A/V knowledge and skills;
• Superior customer service skills; relationship management skills;
• Skill in event planning;
•  Excellent organizational skills;
• Strong interpersonal skills and ability to interact effectively with a diverse management team;
• Ability to strictly adhere to policies and procedures;
• Ability to effectively organize and demonstrate appropriate time management;
• Demonstrated, strong attention to detail; and
• Professional work experience where responsible for organizing and coordinating events and/or programs.

Preferred Qualifications:

• Considerable professional work experience where responsible for organizing and coordinating events and/or programs (generally four or more years).

Instructions to Applicants: 

For full consideration, applicants must apply for ICAP Program Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide Cover Letter and Resume for review.

Posting Open Date: June 20, 2025

For Full Consideration, Apply by:  July 3, 2025

Open Until Filled:  Yes

About George Mason University

George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.

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